Bookkeeper and Campus/Executive Assistant - 

Valemount College

Last Updated:    June 2018  
The Bookkeeper and Campus/Executive Assistant will perform bookkeeping, student recruitment and enrollment, marketing, customer service and administrative functions under the supervision of the College Director.
Hours:                Permanent Part-time 10 Hours of Bookkeeping Duties Per Week, 15 Hours of Campus/Executive                             Assistant Duties (Total 25 hours) *Work hours are flexible should additional PT employment be                                 desired.
Wage:                $18.00 per/hr. plus Extended Benefits Plan, including full medical, dental and other benefits; both                            positions may lead to FT Permanent employment in the future. Training is provided.   
Job Description:Keep financial records and establish, maintain and balance various accounts using the Sage                                    50/Simply Accounting software system and through maintaining an organized filing system.                                      Provide additional reports to College Director and Board of Directors as required. Post journal                                  entries and reconcile accounts, prepare trial balance of books, maintain general ledgers and                                    prepare financial statements. Calculate and prepare cheques for payrolls and for utility, tax and                                other bills; keep confidential payroll records for all employees including sick leave accruals, other.                            Complete and submit tax remittance forms, workers' compensation forms, pension contribution                                forms and other government documents. Prepare tax returns and perform other bookkeeping                                    services Provide excellent customer service through managing communications and customer                                  interactions (phone, email, other) to facilitate student recruitment and enrollments. Carry out                                    administrative activities associated with student enrollment, records and database administration,                            assisting the College Director with coordinating programs, procedures and other duties.                                            Proficiency with MS Office and Email including correspondence, letters, taking meeting minutes                                for Board meetings, and other forms. Perform marketing duties by creating digital display ads,                                  brochures, flyers, and newspaper advertisements using automated computer software.                                            Preference will be given to applicants that are proficient and comfortable with: Creating and                                      maintaining social media sites including promoting our programs via social media. Maintaining                                  the College website using Word Press.
Qualifications:     Business Administration, Marketing or Accounting Diploma and 1 year of Bookkeeping experience                                      OR Formal Accounting or Bookkeeping Qualifications and 1 year of experience as a Bookkeeper OR                                Secondary school graduation and a minimum of 2 years of experience as a Bookkeeper. Experience                                  with sales (preference will be given to applicants with Educational Industry sales experience). Training                              or experience in marketing including online and Social Media marketing. Knowledge of regulatory                                      requirements of processing payroll and the BC Employment Standards Act. Ability to maintain                                            confidentiality. Must pass a Criminal Records Check.
How to apply:    Please submit a cover letter detailing how you meet the selection criteria and your CV/resume by                            email to: in MS Word or PDF format only. Calls will not be accepted. We                            would like to thank all candidates in advance for their interest, but only those selected for an                                    interview will be contacted. 
Reference #:     1430
                                                                                       Date Posted: May 24, 2018